To reserve your space, please use the “book my tour” window on your desired adventure page, or call us at 1-800-672-0775 (outside N. America call 01-902-857-3600). You will be required to sign our standard tour agreement at time of booking. All prices are per person, and are based on double occupancy. Once we receive your booking, we check the details, then confirm, usually within two business days. Once confirmed, we charge a planning deposit of $500 per person to reserve your space. Your final balance is due 45 days before the adventure departure date. It is charged on the same credit card provided for the deposit, unless you notify us differently. These payments are non-refundable and non-transferable. Trip cancellation insurance is strongly advised. If you need help with this, please ask us.
Cancellation up until 45 days in advance will forfeit only the planning deposit. Cancellation within 45 days of start date requires full payment of your adventure and rental cost. Note that if covid closes borders after your final balance is paid, you will need to make a claim for coverage under your cancellation insurance. We recommend TUGO.
If you need to cancel, please tell us in writing as soon as you can to avoid unnecessary costs.
If you are able to postpone instead of cancel and you give us at least 60 days’ notice, we will apply 50% of your deposit to the cost of another adventure in the same calendar year, or 25% toward one in the following year. Even better: if you select a new adventure from our Growing Groups page at the time of postponement, we will apply 75% of your deposit toward that. These cannot be combined with other discounts except referral rewards, and cannot be repeated through more than one change.
If you become sick or injured during your Freewheeling Adventure and need to withdraw participation, or you need to leave your tour early for personal reasons, we will do our best to support you and coordinate logistics while respecting safety for all concerned and any local regulations. You will be responsible for all associated expenses. These may include private transportation, extra lodging and food, and evacuation measures. A comprehensive travel insurance policy is highly recommended.
We reserve the right to change prices and itineraries without notice. If relevant currency exchange differs significantly between advertised print date and final balance due date, we reserve the right to apply fair adjustment to the final balance. We reserve the right to cancel trips when circumstances within our control make it necessary, in which case a full refund of tour costs only will be provided, but in force majeure situations – cancellations because of acts of god, war, government actions, pandemics, or anything else beyond our control, we will not be responsible or liable for refunds. Cancellation insurance is strongly recommended to cover such situations. We reserve the right to deny participation to anyone endangering or disrupting the enjoyment of any other trip participants, in our estimation.
How we Guarantee your Dates
Self-guided adventures are immediately guaranteed if there are two participants. For guided adventures, at least four participants are normally required to operate at the advertised price. If, 45 days before your guided departure date, there are fewer than four, the following choices may be offered:
Switch to the self-guided format of the same adventure. Your cost usually becomes lower than for a guided trip, and we can switch it back to guided if we receive sufficient last-minute bookings.
Switch to another adventure in the same year. The usual switch fee is waived, and any cost difference is applied or refunded.
Proceed with a privately-guided adventure for two or three people. There may be additional cost that varies from adventure to adventure. Again, if others join last-minute, the additional cost is refunded.
All adventure prices are per person, and based on double occupancy. Single occupancy charges reflect the cost of having a room by yourself. If you prefer to share or to avoid the extra cost, and are joining an advertised departure, give us as much notice as you can, and we will do our best to match you with a roommate of the same gender.
Most inns have rooms available with two beds, suitable for sharing by those wanting to avoid single occupancy charges. However, where suitable twin-bedded rooms have already been booked or are otherwise not available, a pro-rated or full single occupancy charge will apply.
If a third participant shares a room with two other full-paying guests, they will receive a 15% adventure discount, or part thereof pro-rated to reflect availability of rooms with a third bed. This will become 20% if they are 12 or under, or 50% if under five years old. Please note that this becomes more readily available if you can accept a temporary bed.
We want you to know what to expect so you can select an appropriate level of daily challenge and activity, and understand the difference between Freewheeling Adventures guided and self-guided tour options.
Rewards apply to any guided trip of five days or more as advertised, booked directly with Freewheeling. They are not applicable to self-guided, self-supported, private or customized trips, or new departures requested less than six months in advance unless they fill (10ppl+). They can be combined with each other without limit, but cannot be combined with any other discounts, prizes, or rebates.
If you have referred new customers to book directly with us since your last Freewheeling Adventure, you are entitled to a referral reward. Each new guest who mentions you as a referrer will allow you $125 off your next trip in the same season. Qualifying referrals apply to new guests, excluding family members, who have never traveled with Freewheeling before, and who identify you as where they heard about us. They apply to your next payment once they have confirmed a scheduled guided trip of five days or more. You can ask your referrals to tell us you recommended us, or you can simply give us their name and contact details yourself. Unless they are already on our list, we will send them our invitation, and once they book, can apply the credit to your next adventure. Please claim the reward when you reserve your next trip, or before your final balance is due.
Luggage is restricted to two soft-sided duffel style pieces per person. One may be large, and the other must conform to airline carry-on rules, usually used as a day bag. Hard sided suitcases and extra luggage, including bike boxes, must be declared at booking, and may incur extra fees to be determined based on circumstance.
All details, conditions and pricing are subject to change without notice.